Optimising Fleet Efficiency

For any business aiming to optimise its operations, conducting regular audits is essential. When managing a vehicle fleet, audits help in assessing various aspects of the fleet’s performance and identifying opportunities for improvement. These audits can be carried out internally by your team or by hiring an external auditing service to bring an objective perspective.

Two critical areas evaluated during a fleet audit are the accuracy and completeness of record-keeping and compliance with established processes, procedures and policies. These are vital to ensuring a safe and efficient fleet operation.

However, a truly effective fleet audit goes beyond just examining the financial health of the company. It involves taking a holistic view of your entire fleet management process to ensure maximum efficiency.

Key Areas to Evaluate During a Fleet Audit:

• Invoices: Review of client financial interactions.
• Expense Reports: Analysis of fuel expenditures and other costs.
• Fleet Records: Examination of contracts, driver records, vehicle titles and driver assessments.

The Advantages of Regular Audits

The primary objective of conducting a fleet audit is to ensure that your current operations align with your company’s policies and procedures. Regular audits also help identify potential areas for improvement across your operations. For instance, you may discover that upgrading from a manual fuel tracking system to an automated, web-based fuel management system—such as the Jigsaw fuel management solution—could streamline operations and reduce errors.

By collecting and analysing data from actual operations, you can pinpoint inefficiencies and take corrective actions. For example, if your company is currently checking driver records annually, an audit may reveal that more frequent reviews could prevent compliance issues and enhance safety.

Regular audits can also serve as a preventive measure, identifying issues before they become significant problems. For instance, being unprepared to provide a Motor Vehicle Record (MVR) after an accident could lead to severe repercussions for your business. An audit can help flag such deficiencies in advance, allowing you to address them proactively.

Engaging an external auditor can provide fresh insights and suggest new strategies to optimise your fleet management processes. This can be particularly beneficial for identifying blind spots and re-evaluating your current approach.

Managing Data for Effective Audits

Moving from paper-based record-keeping to digital databases is now a standard practice for modern fleet management. At Jigsaw, we believe that comprehensive access to fleet data, no matter where you are, is crucial for effective decision-making. That’s why our Fuel Management System offers robust, real-time web-based management tools to provide instant, accurate access to all relevant data.

The Jigsaw System is designed to deliver a complete service for managing all aspects of your fleet’s fuel operations. With its seamless integration, you can track everything from pump throughputs to fuel stock levels, offering a holistic view of your fuel management process. By integrating various data points, the system helps identify inefficiencies and provides actionable insights to optimise fuel usage and reduce costs.

Reducing Fleet Costs

Regular audits can significantly contribute to reducing fleet costs by identifying areas where expenditures can be minimised. Auditing should focus on several core areas:

• Operations
• Maintenance
• Repairs

By combining accurate data management with thorough audits, businesses can better understand the daily, weekly and monthly costs associated with operating their fleets. For example, understanding the cost per mile relative to load units can help determine if your current strategy is efficient or if adjustments are needed.

The insights provided by Jigsaw’s fuel management system enable you to conduct detailed audits and make informed decisions that enhance the overall efficiency and cost-effectiveness of your fleet operations.

Leading the Way with Advanced Fuel Management Solutions

As a pioneer in fuel management technology, Jigsaw has leveraged its extensive experience in commercial vehicle refuelling to develop reliable and innovation fuel management systems. Our solutions are designed to help businesses streamline their operations and improve fleet efficiency.

If you want to learn more about how Jigsaw’s fuel management systems can help improve your fleet’s performance, our experts are ready to assist you. Reach out today and let’s discuss how we can work together to achieve your goals.